Preparing for an MLC Inspection on a Yacht

Inspection preparation should confirm that documented policies match daily practice. A perfect file will not solve inconsistent payroll, inaccessible complaints channels or crew members who do not understand basic procedures.

For owners, family offices, captains and management companies, the objective is practical control. The process should be understandable to the crew, visible to authorised shore based managers and supported by records that can be retrieved when a question, review or inspection arises.

What yacht managers should review

1. Test retrieval of agreements and payroll evidence.

Any exception should have a reason, an approval and a date for review rather than remaining an informal arrangement.

2. Check certificate and medical expiry dates.

Managers should test the process with a recent crew file to confirm that the written procedure is being followed in practice.

3. Review hours of rest records for credibility.

Where several parties are involved, one person should remain accountable for coordinating the answer and closing the action.

4. Confirm crew know where to raise concerns.

A material change in flag, employer, residence, role or operating pattern should trigger a fresh review instead of an automatic carry over.

A practical action plan

• Run a short internal review.
• Interview responsible managers.
• Close findings with evidence.
• Keep a record of corrective actions.

Short monthly reviews are more effective than reconstructing the position shortly before an inspection or payroll deadline.

What good management looks like

The strongest preparation is continuous. Regular small reviews reduce pressure and reveal whether controls are genuinely operating.

Chess & M supports internationally operating yachts with crew employment, payroll, HR administration, social security coordination and compliance follow up. To discuss a tailored solution for your vessel or fleet, contact the Chess & M team.

This article provides general information and does not constitute legal, tax, medical or flag State advice. Requirements should be confirmed for the relevant vessel, employer, seafarer and jurisdiction.

Reference: International Labour Organization, MLC frequently asked questions.